https://www.polity.org.za
Deepening Democracy through Access to Information
Home / Legal Briefs / Other Briefs RSS ← Back
SECURITY|Service|Services|Technology|Waste|Waste Management|Equipment|Environmental|Infrastructure|Waste
SECURITY|Service|Services|Technology|Waste|Waste Management|Equipment|Environmental|Infrastructure|Waste
security|service|services|technology|waste-company|waste-management|equipment|environmental|infrastructure|waste
Close

Email this article

separate emails by commas, maximum limit of 4 addresses

Sponsored by

Close

Article Enquiry

PoPIA: Schools to face penalties for non-compliance

Close

Embed Video

PoPIA: Schools to face penalties for non-compliance

PoPIA: Schools to face penalties for non-compliance

18th June 2021

ARTICLE ENQUIRY      SAVE THIS ARTICLE      EMAIL THIS ARTICLE

Font size: -+

Schools and other tertiary institutions store and process more personal information than most other organisations, they are by far the most affected by the Protection of Personal Information Act, No 4 of 2012 (PoPIA), which comes into effect on 1 July 2021. In terms of the data protection laws, all private and public bodies processing personal information, are required to have implemented policies and procedures in order to be compliant.
 
More concerning is that many of these institutions have heaps of old computer equipment lying in their storerooms. This equipment has huge amounts of data, not only on the pupils, but on parents and teachers as well. Reckless disposal of electronics is a huge source of illicit information and it often puts schools at risk.
 
Xperien ITAD specialist Bridgette Vermaak warns schools to comply by ensuring that the data on all their retired electronics is erased or destroyed according to the PoPIA regulations. "Deleting files is not sufficient. Data erasure and IT asset disposal has legislative requirements, compliance to PoPIA, the National Environmental Waste Management Act 2008 (NEMWA 2008), the Consumer Protection Act 68 of 2008 (CPA) and General Data Protection Regulations (GDPR)."
 
According to legislation, schools and other tertiary institutions are required to manage the complete destruction of all data when IT assets reach end-of-life. PoPIA requires them to practice due diligence and ensure their storerooms go through the expected data erasure techniques essential to protect company data.
 
Schools that manage IT asset disposition internally continue to struggle with data security and proper environmental recycling. Efficient IT infrastructure life cycle management and secure IT asset disposition (ITAD) can help them maximise value at every stage of their technology investment.
 
Effective environmental IT Asset Disposal (ITAD) services have become a legal requirement, they are no longer a luxury. It's crucial to find a professional ITAD provider that can offer data sanitisation and destruction services to protect the data. If decommissioning and data destruction is done correctly, their reputation is safe, the budget receives a much-needed boost and the leaders have peace of mind.
 
Value recovery is a crucial part of the process, schools need to receive fair market value for end-of-life and redundant IT equipment. Professional ITAD service providers normally offer to purchase these assets, this includes the collection, data erasure and reporting.
More importantly, most of these institutions are also missing out on the opportunity to get money back for their used IT equipment.
 
Schools also need to implement a data protection programme that aims at helping pupils understand their responsibilities. Children must understand the implications of unauthorised publishing of personal information and images of third parties, including all social media platforms like WhatsApp, Facebook and Instagram. It could cause serious harm to the school, its stakeholders and its learners.
 
"Our offer to schools and tertiary institutions is the safe collection of redundant equipment, data erasure and reporting so that they can dispose of their IT equipment knowing that they have complied with relevant legislation and have received the best value for your redundant IT equipment," she concludes.

Advertisement

EMAIL THIS ARTICLE      SAVE THIS ARTICLE ARTICLE ENQUIRY

To subscribe email subscriptions@creamermedia.co.za or click here
To advertise email advertising@creamermedia.co.za or click here

Comment Guidelines

About

Polity.org.za is a product of Creamer Media.
www.creamermedia.co.za

Other Creamer Media Products include:
Engineering News
Mining Weekly
Research Channel Africa

Read more

Subscriptions

We offer a variety of subscriptions to our Magazine, Website, PDF Reports and our photo library.

Subscriptions are available via the Creamer Media Store.

View store

Advertise

Advertising on Polity.org.za is an effective way to build and consolidate a company's profile among clients and prospective clients. Email advertising@creamermedia.co.za

View options
Free daily email newsletter Register Now