ANNEXURE A: NATIONAL LIBRARY FUNCTIONS

1. Draft Guidelines for legislation for national library services: Five clusters of functions are distinguished, which are related to the needs identified by Line:

(a) Functions concerned with heritage. They are concerned with collecting, preserving and describing the national documentary heritage. They comprise:

• Collecting and preserving the national documentary heritage: the collection and conservation of documents of national interest and importance (Line's need no. 1).
• National bibliographic control: the creation of bibliographic records describing documents of national interest and importance (Line's need no. 2a).

(b) Functions concerned with infrastructure (i.e. those aimed at building national capacity for library and information services. They comprise:

• Access to bibliographic tools (international): the provision of access to bibliographic tools that describe the world's output of documents (Line's need no. 2b).
• Coordination of national collection building: the development through national acquisitions plans of an appropriate and constantly updated selection from the world's output of documents (Line's need no. 3).
• Interlending: the provision of remote access to documents by means of photocopies or loans (Line's need no. 4b).
• Redistribution of surplus publications: redistribution of publications surplus to the requirements of individual libraries in the country (Line's need no. 5).
• Information guides: the preparation of compilations such as registers of research, which direct users to national and international information resources (Line's need no. 6c).
• Service to libraries: the provision of cataloguing services and other services such as preservation services, to the country's libraries (Line's need no. 7).
• Leadership and advice: provided to libraries and information units to help them carry out their functions more effectively (Line's need no. 8).
• National LIS planning and coordination: planning and coordination of the country's library and information services system (Line's need no. 9)
• Education and training of library workers (Line's need no. 10).
• Research and development in library and information work) (Line's need no. 11).

(c) Functions concerned with a comprehensive national service (the delivery of services to end-users throughout the country through a network of provincial or district offices and branch libraries).

(d) Functions concerned with direct services to end-users (that is to users who visit the national library in person, or use it by correspondence or telephone).

(e) Functions concerned with international cooperation.

2. Vision, mission and functions of the National Library of South Africa (1996-11-01):

Leadership

Library and information service (LIS) functions LIS standards Research, development and specialised training National and international liaison Information technology Heritage

Cooperation

Document supply Coordination of acquisitions Redistribution of resources Publishing and publicity Oral history Grassroots programmes Cooperation with LIS agencies National registers Exhibitions Reformatting information resources

National responsibility

Formulate an acquisitions policy for the national library Assemble and make accessible a complete record of the national information resources Preservation Bibliographic records Reference and research Electronic full-text document delivery International deposits National preservation services Bibliographic services

3. Working group on National Libraries. Discussion paper on vision, mission and functions of the National Library of South Africa (1996-11-11):

Leadership function

Internal and external leadership, nationally and internationally Coordinates and promotes LIS research Participates in LIS training forums and provides specialised training International liaison (i.a. for exchange agreements) Development of standards and protocols Advice on information systems and LIS-related technology Advisory role in respect of bibliographic formats, e.g. MARC

Collections function

Collects, acquires and preserves information sources (including South African and foreign material)

South African material

Collects legal deposit material Maintains liaison with proposed official publications depositories Collects unpublished materials

Non-South African material

Purchases general works of reference Maintains international deposit collections Runs depository for foreign official documents Obtains bibliographies on exchange Acquires material needed for daily functioning

Provides bibliographic control services and standards

Serves as the bibliographic agency for South Africa

Compiles and publishes South African national bibliography Transfers data to SABINET Maintains authority files Supports a combined cataloguing database

Bibliographic services and products

Indexing and bibliographic work Coordinates Index to South African periodicals and Periodicals in Southern African Libraries

Bibliographic standards and quality control

Holds permanent membership of co-ordinating committees Supervises indexing on SABINET Runs local Universal Bibliographic Control Agency & MARC Maintains a national numbering agency (ISBN, ISSN, etc.)

Manages the collections

Provides storage accommodation Maintains collections, retrieves and replaces stock Supervises binding and microfilming

Maintains preservation services

Sets preservation policies, including retention and disposals Runs reformatting facilities (microform, digitisation) Binding and printing Conservation laboratories National preservation service

Salvage facilities Mass-deacidification facility Preservation information office

Gives access to collections

Serves as gateway to international resources for SA LIS sector Provides access to SA resources and SABINET, especially for smaller and poorer libraries or information centres Forms a centre for collecting and accessing electronic media

Making available

Reference and information services

Specialised reference and research services Subject specialisation Ready reference Telephone inquiry service Access to overseas databases Document supply National document delivery infrastructure Compiles location tools

Financial and administrative functions

Finances and funding

Central business plan and budget Budgetary control system Basic financial administration Internal auditing Strategic planning

Administration

Logistics

Administrative services Records (registry) Marketing publications and products

Human resources

HR policy, conditions of service and salary structure Staff evaluation; grievance and disciplinary code Affirmative action policy Personnel administration system and database Trade union policy Day-to-day administration

Information technology

Central IT policy and budget

The addition of financial and administrative functions is a useful feature of this list. However, the "collections" functions encompasses a very wide range of activities which could more usefully be split, e.g. acquisitions, bibliographic control, preservation and the provision of access to collections. There is also some overlap between 5provision of access (under the collections function) and the function of "making available".

ANNEXURE B: ILLUSTRATIVE LIST OF ORGANISATIONAL UNITS AND PROJECTS OF THE NLSA

The purpose of this annexure is to indicate the range of the tasks that await the NLSA and the scope of the activities it has to undertake to play its full role in the South African library and information services sector.

01 HERITAGE COLLECTIONS

SUB-PROGRAMMES (PROJECTS)

011 Legal deposit collection

Activities: Enforcement of legal deposit (identification; scanning; chasing) Supplementation of legal deposit (retrospective and current purchases) Coordination of legal deposit (with other legal deposit libraries) (For coordination generally, see 021) Accessioning

012 South Africana (material about South Africa)

Activities: Identification of relevant material Selection Purchase (including collecting trips?) Exchanges Accessioning Coordination of acquisitions with other institutions with related collection interests and strengths. (The NLSA should be the focal point for such coordination.) (For coordination generally, see 021)

013 South African writers

Activities: as under 012.

014 Southern Africa collection

(Comprises selected material from and about other Southern African countries, with the emphasis on neighbouring countries and SADC members, and on their official publications) Activities: as under 012.

015 Foreign and international official publications

Activities: as under 012.

016 Other special collections

Note: These could be of several kinds:

• Maintenance (adding to, updating) of existing special collections that have come into the possession of the NLSA through historical circumstances
• Special collections established to supplement the existing collections in accordance with the NLSA's new mission and vision (e.g. exile literature of other countries, material on literacy and orality) Activities: as under 012.

02 NATIONAL COLLECTION MANAGEMENT

Note: Traditionally it has been expected that the national library should:

• Coordinate the acquisition of material by South Africa's libraries in order to ensure that an adequate representation of the world's output of such material is accessible to the people of South Africa.
• Acquire foreign material in order to supplement the collections held in South Africa's libraries.
• Serve as the national coordinating and facilitating centre for the international exchange of publications.

Currently these tasks are largely in abeyance in SA due to lack of resources and possibly lack of motivation. With the establishment of the NLSA we have an opportunity to look at these aspects afresh. In particular we need to look at the role played by national libraries such as the National Library of Australia in managing that country's "Distributed National Collection" and the use of the Conspectus methodology by national libraries. With the advent of regional consortia the resource sharing scene is becoming more complex. The NLSA may have new or changed roles to play in the coordination of national collections, as a neutral monitor, evaluator and possibly arbiter in the case of disputes.

PROJECTS

021 National collection planning and coordination

Note: If the sum of all collections in South Africa's libraries are considered to constitute a national resource (in Australia this is referred to as "the distributed national collection), the implication is that some coordination is required at the national level. This should be the responsibility of the NLSA. In this context "acquisitions" includes relegation and disposal, and the collections under discussion include electronic or virtual collections. Activities: Conducting national surveys of the coverage and state of collections in various subject fields, types of publications and media. Disseminating survey findings. Setting up discussion forums and mechanisms for follow-up. Obtaining and disbursing project funding. Monitoring cooperative projects.

022 Supplementary national collections

(Collections of expensive or littleused materials established to supplement those of other SA institutions.) Activities: as under 012.

023 Redistribution of surplus publications

Note: As for present Southern African Book Exchange Centre (SABEC) Activities: Soliciting deposits of surplus materials. Receiving and sorting. Adding to NLSA stock items which fall within collection scope but which are missing from its collections. Listing and circulating lists (could in future be done using SABINET?) Despatching ordered material.

024 Last copy collection

Note: Material received in Project 023 but not redistributed because not requested by any SA libraries can be disposed of in two ways: (a) sold for pulping; (b) added to a "last copy collection". Due to lack of space and resources, option (b) is currently not available in South Africa. During his visit to SA in 1996, Bendik Rugaas, then National Librarian of Norway, informed the Working Group about the last copy collection being built up by the National Library of Norway at its branch at Mo-i-Rana. A last copy collection would comprise only materials that meet stated selection criteria. If well conceived and managed, such a collection would serve as an insurance policy that would make it much palatable for the country's libraries to dispose of surplus material, and so reduce pressure for additional library accommodation. Activities: Screening and selection of material left after redistribution by Project 023. Accessioning and simplified record-keeping (preferably using SABINET). Document supply on demand.

03 INTERNAL BIBLIOGRAPHIC ORGANISATION

Note: This organisational unit is concerned with the cataloguing, classification, indexing etc., of the materials added to the collection of the NLSA itself. A large percentage of the NLSA's acquisitions derive from legal deposit and bibliographic descriptions of most of these items are compiled for inclusion in bibliographic databases and the national bibliography (see 041 below). However, the NLSA may also acquire South African material which falls outside the scope of Organisational Unit 04 (including ephemeral and manuscript material) and it acquires foreign material which has to be organised for access.

PROJECTS

031 NLSA cataloguing

Activities: Bibliographic description. Subject analysis and allocation of descriptors. Authority file maintenance. Quality control.

04 NATIONAL BIBLIOGRAPHIC ORGANISATION

Note: This organisational unit is concerned with the compilation of databases, intended for external as well as internal use, which together describe, as comprehensively as possible, SA's published documentary heritage. The projectslisted below are those typically dealt with by a country's national bibliographic agency.

PROJECTS

041 National bibliography

Activities: as under 031, plus: Database compilation Publishing bibliography and/or providing access to database (inhouse and remote access)

042 National periodicals and newspaper indexes

Activities as under 041.

043 Index to South African conferences

Activities as under 041

044 Other specialised bibliographies, indexes and retrieval tools, e.g.

• grey literature
• development literature
• easy reading for adults
• language bibliographies
• retrospective supplements to current bibliographic tools... Note: The above tools and databases would primarily cover material emanating from or relating to SA. However, coverage could extend to special categories of foreign materials and "retrieval tools" could extend to directories, e.g.
• directory of SA libraries
• directory of SA publishers
• directory of SA periodicals, newspapers, etc. Activities as under 041.

045 Bibliographic standardisation

Activities: Maintenance of national MARC format or MARC format adopted nationally Maintenance of authority lists (SA names, SA subject headings, SA extensions to DDC, etc.) Compilation and updating of guidelines, manuals etc. relating to bibliographic standards Provision of advice and guidance to other libraries on bibliographic organisation (cataloguing) issues Organising training, workshops, seminars etc. on above. Participation in international standardisation projects in connection with the above. Liaison with foreign and international agencies in connection with the above.

046 National document numbering

Activities: Serve as national international standard book number (ISBN) agency Serve as national international standard serial number (ISSN) agency Investigation and implementation of new international numbering schemes for reports (ISRN), music (ISMN), etc. Promotion of standard document numbering among publishers, etc. Organising training workshops, seminars, etc. on above. Participation in international standardisation projects in connection with the above. Liaison with foreign and international agencies in connection with the above.

047 National document production statistics

Activities: Compilation of national book production and related statistics Participation in international standardisation projects in connection with the above. Liaison with foreign and international agencies in connection with the above.

048 Bibliographic reference centre

Note: This is essentially a bibliographic reference function that has traditionally been linked to the national bibliographic agency. Such agencies frequently receive the national bibliographies of other countries in exchange for their own. However, most of the world's significant bibliographical tools can today be accessed online through the facilities of various service providers such as foreign and local hosts and bibliographic utilities. The national library of a country with a sophisticated information infrastructure will probably put more emphasis on monitoring and coordinating activities aimed at ensuring that clients throughout SA can gain access to bibliographic databases representing the full range of the world's production of documents. Activities: Monitor availability of and access to foreign bibliographic databases and tools in SA. Acquire foreign bibliographic tools not otherwise available in SA . Create links to ensure that SA users or institutions can gain access to foreign databases not otherwise accessible in SA. Coordinate (with other SA institutions) acquisition of foreign bibliographic tools and access to foreign bibliographic databases.

05 NATIONAL AVAILABILITY OF PUBLICATIONS

Note: This organisational unit is concerned with national systems for document supply, primarily indirectly, to clients served by other libraries and institutions. The provision of access to in-house and other direct clients of the NLSA is dealt with in Organisational Unit 06. The main concern of the programme is the infrastructure established to ensure that individuals and institutions can gain access to material held anywhere in SA (in our case, Southern Africa). The advent of SABINET has altered the role of the NL in national availability in various ways:

• Many libraries now add records and holdings to the national online database themselves. This leaves the NL the task of adding records and holdings for nonSABINET members. It also has responsibilities (which may be shared with other organisations) for quality control and authority files.
• The national union catalogue of monographs is now available online only. The NL has to ensure that nonmembers of SABINET can gain access to the holdings information in this database, since it is a national asset to which they themselves have contributed.
• In the majority of interlending transactions, certain steps (requesting, responding, rerouting, reminding, cost recovery, etc.) are now handled electronically on SABINET.

This raises the question of what the future role of the NL should be in respect of interlending and document supply., and what its responsibilities and rights are in respect of the national database. With the advent of regional consortia the resource sharing scene is becoming more complex. The NLSA may have a role to play as a neutral monitor, evaluator and possibly arbiter in the case of disputes.

PROJECTS

051 National document supply system

Activities: Registration of participating libraries. Training of participants. Compilation of rules, guidelines and manuals for procedures. Monitoring compliance with interlending procedures. Traffic and performance measurement. Promoting use of new technologies and international standards Monitoring the availability of collections in SA libraries.

052 International interlending and document supply

Activities: Facilitating international interlending and document supply to and from SA. International liaison, i.a. with IFLA Office for International Interlending. Further as under 051.

053 National location tools

Activities: Add records and holdings to national online database for libraries that do not have online access. Quality control of records added to national database in cooperation with other institutions. Authority file maintenance for certain categories of authorities in cooperation with other institutions. Watchdog role to ensure that libraries serving disadvantaged communities are not cut off from resource sharing systems. Monitoring coverage and state of national location tools. Holdings information service for libraries that do not have online access to the national database. Publication of subsets of the national database on microfiche, paper or CDROM (e.g. PISAL).

06 INFORMATION ACCESS SERVICES

Note: this organisational unit groups together:

• The NLSA's document access services to end-users (i.e. the retrieval of documents for in-house or distant use by end-user clients as distinct from clients using the NLSA's materials through the intermediary of another library or agency - item C1a in Table 2).
• The in-house and direct information supply function (item D1 in Table 2).
• The externally-orientated information supply functions which are primarily directed at other libraries, or at clients served through the intermediary of other libraries and agencies (items D2a and D2b in Table 2).

It is difficult in practice to separate the above-mentioned tasks because:

• Most NLSA in-house clients use document access and information supply services simultaneously.
• Distant clients, utilising information supply service by correspondence (formerly letters, later fax, now also electronic mail) have essentially similar needs and receive similar services to those of in-house clients. One of the consequences of digitisation and Internet access to documents is the blurring of the old distinctions between in-house and distant users.
• Tasks D2a and D2b can most effectively be performed by the same staff delivering direct reference and information services (D1a), since the experience gained in the latter is a prerequisite for good performance of the former.

PROJECTS

061 On-site/direct document supply

Note: This heading deals with access to the collections of the NLSA itself. Activities: Retrieval of materials from storage (physical stacks or electronic storage). Delivery of materials to remote users (physical documents or copies via interlending system or electronically via Ariel or similar systems). Provision of reader stations. Assistance in use of electronic workstations, microfilm readers, etc. Supervision of readers. Retrieval of returnable materials from users and return to storage. Monitoring of collection usage.

062 Reference and information service

Note: for a discussion on who the individual users of the NLSA should be, see par. 3.1.1 of the main Report. Activities: Assistance to users in identifying relevant sources of information. Assistance to users in retrieving and interpreting factual, textual, graphic and audio materials.

063 National reference and information service

Activities: Assistance to other SA and foreign libraries in responding to information requests relating to South Africa and other fields in which the NLSA has special competence. Compile registers of research, directories and guides to information sources, including Internet-based tools. Monitor technical advances in information supply and develop SA applications (e.g. participate in the Global Digital Library).

07 PRESERVATION

PROJECTS

071 Collection maintenance

Activities: Management of stacks. Retrieval of required materials. Reshelving. Refreshing electromagnetically recorded documents. Transcription and conversion to newer media.

072 Preservation of collections

Activities: Monitoring preservation status of collections. Identification and evaluation of material requiring treatment. Conservation. Preservation microfilming. Digitisation for preservation and access.

073 National preservation centre

Activities: Identification of significant national heritage collections. Cooperative monitoring of preservation status of national heritage collections. National coordination of preservation activities. Training of conservators. Research.

074 National archive of electronic information

Activities: Identify materials of South African origin and interest published electronically (e.g. on the Internet). Negotiate modalities of legal deposit with electronic publishers. Acquire material (e.g. by down-loading, mirroring, or online access). Register and document materials. Provide bibliographic access. Provide access subject to contractual and other arrangements with publishers. Transcribe and convert to more permanent storage media. Monitor and refresh electromagnetically recorded publications.

08 HERITAGE AND INFORMATION AWARENESS

Note: This organisational unit combines functions K (Heritage Promotion) and L (Promotion of Information Awareness) - see par. 5.4 of the Main Report.

PROJECTS

081 Heritage promotion

Activities: Raising awareness of own collections by means of in-house and travelling exhibitions, conferences, seminars, publications, newspaper and magazine articles, radio and television programmes, and electronic media. Stimulate heritage awareness among other SA libraries and information agencies. Oral history projects. Repackaging and popularisation (vulgarisation) of heritage materials. Digitisation of heritage materials. Promotion of indigenous authorship, with an emphasis on writing and publishing in African languages. Promotion of books and reading.

082 Promotion of information awareness

Activities: Participation in campaigns for print literacy, numeracy, visual literacy, media literacy and computer literacy. Publication of bibliographies of materials suitable for newly literate readers. Other activities as under 081.

09 NATIONAL INFRASTRUCTURE DEVELOPMENT

Notes: (1) In this organisational unit are grouped together the national functions described in par. 5.3 above. As indicated in Table 3, these functions are carried out transversely, across the core functions. However, it is necessary to establish a programme in which the relevant infrastructural activities being undertaken in the various programmes can be coordinated for the NLSA as a whole. (2) Much emphasis has been placed by the Working Group on the leadership role of the NLSA. Such a role can be strengthened by the statutory allocation of national responsibilities, and statutory recognition is valuable. However, ultimately recognition of a national leadership role has to be earned by the value of the NLSA's contributions, and these depend on the availability of expert and competent staff who are paid competitive salaries and are well supported by their organisation. This organisational unit therefore places much emphasis on such support.

PROJECTS

091 National cooperation and leadership

Activities: Coordination of participation of NLSA staff in:

• Policymaking forums, councils and processes.
• National bodies responsible for planning and coordinating library and information services in South Africa.
• Meetings, committees and leadership structures of national professional and related bodies.

Provision of support to NLSA staff engaged in leadership positions in bodies of the above-mentioned types. Provision of secretarial support for bodies relevant to the above activities. Provision of research and documentation support to NLSA staff engaged in the above activities.

092 International cooperation

Activities: Coordination of participation by NLSA staff in:

• Meetings and other activities of international professional bodies such as the International Federation of Library Associations and Institutions (IFLA) and the Conference of Directors of National Libraries (CDNL).
• Meetings and other activities of regional and subregional professional bodies such as the Standing Conference of East, Central and Southern African Libraries (SCECSAL) and the Standing Conference of African National and University Libraries in East, Central and Southern Africa (SCANUL-ECS).

Liaison with intergovernmental agencies concerned with library and information issues, such as UNESCO, the Southern African Development Community (SADC) and the Pan-African Development Information System (PADIS). Further as for 091.

093 Standardisation

Activities: Participation (in collaboration with other NLSA programmes) in developments of criteria and standards for library and information work in SA (including standards other than bibliographic standards). Coordination of NLSA's participation in ISO committees and working groups.

094 Advice and consultation services

Activities: Provision (in collaboration with other NLSA programmes) of consultancy services to libraries, information agencies and their parent bodies and governments.

095 Education and training

Activities: Determining national education and training needs in library and information work. Coordination of education and training activities in the NLSA. Presenting (in collaboration with other NLSA organisational units) seminars, short courses, etc. relating to national functions, in cooperation with other interested bodies (professional organisation, library schools, etc.) Participation in curriculum development by formal education institutions.

096 Research and development

Activities: Monitoring technical and professional advances in librarianship and information science and developing South African applications. Monitoring and performance evaluation of the South African library and information sector (e.g. national collection management, resource sharing and bibliographic organisation). Undertaking contract research projects in fields in which the NLSA has special expertise.

10 MANAGEMENT SUPPORT

PROJECTS

101 General management

Activities: Strategic planning. Organisation development: creation of a new corporate entity (structure and culture) out of the existing institutions that will form the NLSA.

102 Financial management

Activities: Development of business plans and budgets. Unitary budgetary control. Financial administration. Internal auditing, etc.

103 Human resources management

Activities: Development of unified HR policies and procedures. HR administration.

104 General administration and logistics

Activities: Office management, secretarial services, records and registry. Purchasing and inventory. Transport. Accommodation, maintenance etc. Printing, binding and microfilming.

105 Marketing

Activities: Developing an organisation-wide, client-centred, marketing approach. Conducting market research. In collaboration with other programmes, market-driven product and service development. In collaboration with other programmes, pricing and promotion of products and services.

106 Corporate communication

Activities: Internal (staff) communication. External communication (public relations). Translation and editorial services. Publishing, in collaboration with other programmes.

11 INFORMATION SYSTEMS AND TECHNOLOGY

PROJECTS

111 Strategic systems development

Activities: Planning and implementing an advanced IT platform for the unified functioning of the NLSA on two campuses. Includes the replacement of DOBIS (and possibly Aleph). Planning and development of connectivity (Internet, Openet, Uninet, etc.).

112 Systems management and maintenance

Management of computer and data-communications, including electronic and optical technologies. Maintenance of existing library systems (e.g. DOBIS, Aleph). Maintenance of connectivity. Maintenance of LANs and WAN. Training of staff in NLSA systems.

113 Information technology monitoring and implementation

Monitoring emerging technologies, identifying appropriate applications and planning for implementation.

ANNEXURE C:

DEPARTMENT OF ARTS, CULTURE, SCIENCE AND TECHNOLOGY

WORKING GROUP ON THE NATIONAL LIBRARIES OF SOUTH AFRICA

DRAFT BRIEF FOR INFORMATION TECHNOLOGY CONSULTANTS

pjl 1997-01-23

1. Background

The Working Group on the National Libraries of South Africa is preparing a proposal for the creation of a new institution it refers to as the National Library of South Africa (NLSA). The NLSA is to be constituted through the unification of the two existing national libraries, the South African Library in Cape Town and the State Library in Pretoria. It is proposed that the new institution will be controlled by a single Board and headed by a single chief executive, who will be supported by a small headquarters staff. The NLSA will function on two campuses, at the existing premises in Cape Town and Pretoria. However, the functions of the two existing libraries will be rationalised and, it is hoped, modernised, refocused and expanded to satisfy currently unsatisfied needs identified by the Working Group.

It is possible that one or two smaller institutions in smaller towns may also become part of, or closely associated with, the NLSA.

2. Assignment

It is anticipated that a shared information technology platform will be an essential factor in the successful integration of the two existing institutions. The consultants are required to advise the Working Group on an information technology platform for the proposed NLSA, with reference to the following aspects:

2.1 The future of the existing major library management software packages (DOBIS, Stylis and Aleph) in use or being installed on the two campuses.

2.2 Various other systems in use on the two campuses (e.g. word processing, e-mail, desktop publishing, address databases, indexing, accounting, personnel) bearing in mind that the NLSA will be an autonomous institution fully responsible for its own administration.

2.3 The integration or interconnection of the corresponding systems at the two campuses.

2.4 A high-speed, high-capacity data communications link between the two campuses.

2.5 Connections with OPENET, UNINET, SABINET and other service providers.

2.6 The use of the Internet to link the two campuses with each other and with the outside world, with particular reference to aspects such as:

• Links with the other legal deposit libraries and official publications depositories (OPDs)
• Electronic delivery of digitised documents (e.g. using Ariel)
• Electronic publishing
• WWW-based services by the NLSA (e.g. via a home page)
• Prospects for the virtual library and the "global digital library" and the participation of the NLSA in such projects.
• International service delivery and cooperation, with particular reference to SADC countries

2.7 The acquisition of electronic documents in terms of proposed legal deposit legislation, and the bibliographic control, preservation and making available of such material .

2.8 The introduction of digitisation projects in the NLSA for purposes of preservation and access.

2.9 The implications for the NLSA of the development of regional tertiary networks such as Calico and Gaelic.

2.10 Security concerns.

2.11 Human resources requirements for IT.

2.12 Broad IT management policy issues, e.g.

• Structure of IT component in NLSA
• How close should the NLSA be to the "bleeding edge" of IT?
• Outsourcing

2.13 Major IT trends that may impact on the NLSA

2.14 Costs:

• To upgrade and integrate or interconnect existing systems
• Alternatively, to install completely new systems
• Annual costs of maintaining and upgrading systems

The above list is not exhaustive. The consultants should add to it any aspects that may have been omitted which they consider significant in relation to this brief. On the other hand, the scope of the brief as stated above is open to negotiation.

3. Further details

Details of aspects such as deadlines, reporting and remuneration are to be negotiated with Ms R M Cillié, Subdirectorate of Meta-Information, DACST.

ANNEXURE D: MEMBERSHIP OF THE WORKING GROUP ON THE NATIONAL LIBRARIES AND ITS REFERENCE COMMITTEE

1. Working Group

South African Library, Cape Town:

• Mr P E Westra, Director
• Ms A Fanarof, Assistant Director South African Library for the Blind, Grahamstown
• Mr N Snyman, Director State Library, Pretoria:
• Dr P J Lor, Director
• Mrs J F de Beer, Deputy Director Other institutions:
• Mr G H Haffajee, University Librarian, University of Natal (Durban)
• Miss B S Hansen, Chairperson: Subcommittee on Library and Information Services, Technical Committee for Culture, Council of Culture Ministers
• Mr A S Khutsoane (Chairperson), University Librarian, University of the North-West Department of Arts, Culture, Science and Technology:
• Dr C J Scheffer, Director, Science and Technology Policy
• Mrs R M Cillié (Secretary), Chief: Meta-information
• Mrs A S-Coetzee, Deputy Director: Support Services, Directorate of Science and Technology Department of Education:
• Mr R Kuhles, Deputy Director: Programmes

2. Reference Committee

South African Library, Board:

• Judge I G Farlam South African Library, Staff:
• Ms N Hendrikse South African Library for the Blind, Board:
• Dr W P Rowland State Library, Board:
• Prof E Botha, Chairperson State Library, Staff:
• Mr L Kriel, NEHAWU representative Library and information associations:
• Ms M Farelo, Library and Information Workers Organisation (alt. Ms J Millward)
• Ms P Maisela, African Library Association of South Africa (alt.: Mr R Moropa)
• Ms S Witbooi, South African Institute of Librarianship and Information Science

3. International consultants

• Mr Bendik Rugaas, then National Librarian, Norway
• Mr Gboyega Banjo, Library Consultant, Lagos, Nigeria

LIST OF ACRONYMS AND ABBREVIATIONS

ABET Adult basic education and training

ACTAG Arts and Culture Task Group [of the Minister of Arts, Culture, Science and Technology, 1994-1995]

DACST Department of Arts, Culture, Science and Technology

GDP Gross domestic product

ISAP Index to South African periodicals

ISO International Organization for Standardization

IT information technology

MARC Machine-readable cataloguing [record format]

NSI National System of Innovation

PISAL Periodicals in Southern African libraries

READ Read, Educate and Develop

SADC Southern African Development Community

SANB South African national bibliography

SAIRSA Seminar on Accessing Information Resources in Southern Africa [Johannesburg, September 1996]

SET Science, Engineering and Technology

UAP Universal Availability of Publications

UBC Universal Bibliographic Control

UNESCO United Nations Educational, Scientific and Cultural Organization