The Promulgation of POPI, (The Protection Of Personal Information Act) in the Gazette on 26 November 2013 now means you are required to update your PAIA Manual to incorporate the POPI.
What is POPI? The purpose of POPI Act, (The Protection Of Personal Information Act) is to ensure that all South African institutions conduct themselves in a responsible manner when collecting, processing, storing and sharing another entity's personal information, by holding them accountable. ALL information users now must have strict chain-of-custody processes in place.
More info: www.easypopi.co.za
By When?
The President has declared parts of the Protection of Personal Information Act, (POPI) No 4 of 2013 effective from 11 April 2014. The National Assembly appointed the Information Regulator on 7 September 2016. The Regulator will enforce compliance.
Who must do what?
This is actually very good news. Our personal information has now become "treasured goods" you now have the legal rights of protection and the ability to exercise control over your information.
Businesses or persons who use/hold/verify or even request your Personal Information MUST now conform to the Act.
Your STAFF, CLIENTS, SUPPLIERS, ASSOCIATES & Co-OWNERS and YOU, have the right to know and consent to:
- When you share your information
- What you choose to share
- How your data will be used
- Have Access to your information
- Know who has access to your information
- Know where your information is stored
- Be assured of the Accuracy of your information
What is "Personal Information"?
This includes: ID/ passport number, DOB, age, Phone number, eMail, Physical address, Gender, Race, biometric data, Criminal record, Employment history and Salary information, etc
Why EasyPOPI?
Use EasyPOPI to build your POPI Manual, Training Guide & PAIA Compliance Manual in a few easy steps.
Included in the POPI Compliance Manual & Training Guide:
- Â A Certificate of Appointment of "Compliance Office"
- The Compliance Officer Training Manual, incl detailed, "To do list"
- Security Implementation Checklist
- Responsible Party or Operator, know your responsibilities?
- Updated Section 51 Manual, incorporating PAIA & POPI and submission to the relevant authority
- Prescriptions for Direct Marketing
- Special Information & Legal requirements
What are the costs?
The complete POPI Compliance Manual & Training Guide, including manuals and training guides, a copy and lodging with the Statutory Authority costs R975.00 for existing clients only. New clients pay R1 495.00.
What if I don't?
Up to R10 million in fines or 10 years in jail! The act has serious implications for representatives such as company directors as well as compliance officers and principals.
NO BUSINESS IS EXEMPTED FROM COMPLYING WITH THE ACT.
At www.easypopi.co.za have made it very easy for you to get compliant in a simple and completely tax deductible manner.
It takes you about 10 minutes to complete this process on our website. You will be emailed a copy of your POPI Compliance Manual & Training Guide and we will submit a copy of the updated PAIA Manual to the Authority on your behalf.
If you have any queries, you can look at the FAQ section on our website, or simply email us and we will help you.
Issued by EasyPOPI